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Roles and seats

T-pilot has two roles, Admin and User. Each member of your T-pilot roster holds one seat on your license, whichever role they have. This page explains what each role can do and how seats are assigned.

Roles​

RoleWhat it can do
AdminUse the document wizard and the Admin area, including managing users, roles and license settings
UserUse the document wizard
  • The first person to use T-pilot in your organization becomes its Owner and holds an Admin seat.
  • The Owner's role can't be changed, and the Owner can't be removed.
  • Your organization must always have at least one Admin. You can't remove or demote the last Admin.

Members and seats​

  • Seats come from your T-pilot license, which is issued through Licentra.
  • When you invite, add or approve a member, T-pilot first reserves a seat for them. If no seat is free for that role, the change is refused with a message that the role limit or seat capacity has been reached, and the member is not added.
  • Changing a member's role moves their seat to the new role.
  • Removing a member frees their seat.

Requesting access​

If you sign in and T-pilot shows an access request page, you are not yet a member of your organization's T-pilot roster. You can send a request with an optional message. Admins review pending requests and can approve them with a role or decline them. If a request is declined, you must wait 24 hours before sending another one.